What is Erasmus?
Erasmus+ KA103/KA131 is an EU program intended to promote student and faculty mobility and encourage cross-border cooperation between European universities. Grants are available for exchange programs and also for student internships. Students studying abroad in the 28 EU member countries plus Iceland, Liechtenstein, Norway, the FYR of Macedonia, and Turkey are eligible to apply for Erasmus+ grants. Inter-institutional agreements between our university (home institution) and partner university (host institution) are required to studying in abroad as outgoing students with the Erasmus program.
The advantage of the Erasmus program is a possible opportunity to get an Erasmus grant as a contribution to cover expenses (such as accommodation, travel costs etc). Erasmus grants are changing regarding country groups.
What does Erasmus+ have to offer?
- You can participate in a 2-12 month period of study abroad at one of the Altınbaş University’s Erasmus+ partner universities during the academic year (1 September through 30 August of the following year).
- Students participating in the Erasmus program continue to pay tuition fees at Altınbaş University but are exempt from tuition at the host university, where they spend their semester/year abroad. (social security contributions, insurance, and teaching materials are not considered as tuition fees).
- The Altınbaş University supports you with planning and organising your study abroad stay. Generally, your host university assists you with finding housing by providing pre-semester information as well as a stay-supporting programme.
- You can take affordable language courses before your studies begin and/or while you study.
- You have access to a mobility grant (ranging from 300 to 600 euros, depending on the host country) to cover part of the added expense of living abroad.
- Your coursework completed abroad can be recognised in Altınbaş.
- If you have a disability or are a single parent, then special financial support is available for your study abroad. Please contact us for more information.
Which aims does the programme have?
The programme should:
- enable students to gain experiences in other European countries and gain additional language, cultural and subject-specific skills through these study opportunities;
- enrich universities with the impulses provided by visiting students and lecturers;
- promote cooperation between host and home universities;
- to promote a greater interconnectedness in Europe by encouraging qualified, open and internationally experienced young people to study at least two European universities;
- cover a portion of the additional costs of studying abroad and thus make it easier for students to finance a stay abroad.
- Undergraduate students must have completed at least one academic year and graduate students must have completed at least one semester of their academic program at the time of application.
- Applications are received regularly for the following academic year and this means that a 1st-year student accepted for Erasmus attends the university abroad (host university) in his/her second year in either the Fall or Spring semester.
- Türkiye scholarship students are allowed to participate in the Erasmus+ exchange program, but they will not be receiving a scholarship from YTB during their exchange period. In order to participate in the program, students should inform Altınbaş University Erasmus Office with a petition.
- Students may continue to receive scholarships, grants and loans as if they are in Turkey.
- Participating in the Erasmus program does not mean the student is transferring to another university. Students can participate in the Erasmus program for a maximum of 12 months. Students must return to Altınbaş University at the end of the Erasmus period and complete their program at Altınbaş University
Important Note: Switzerland is not an Erasmus+ program country. Even though the selection and application process is conducted by our Office for all countries, students who are nominated to Switzerland are not funded by the Turkish National Agency. Applications for Switzerland are done as part of the Global Exchange program.
Please have a look at our “Institutional Partner List” to see the full list of partners here
- Full-time students enrolled in a higher education program (associate, undergraduate, graduate, doctorate, medical speciality) offered by Altınbaş University are eligible to apply for student mobility.
- Associate’s (Vocational Schools) and undergraduate degree students are required to have a minimum GPA of 2.20 out of 4.00; master’s and PhD students are required to have a minimum GPA of 2.50 out of 4.00.
- Applicants should have at least a B2 level of the language that they will study at a partner University and must get a minimum grade of 60 points/out of 100 points from the Erasmus English exam which is provided by the School of Foreign Language or must provide a minimum TOEFL IBT score of 72, or minimum YDS/e-YDS/YÖKDİL score of 60, or PTE Academic 55.
- Students must take the Foreign Language Placement Test (exam dates are announced) to be administered by Altınbaş University School of Foreign Languages if s/he does not have valid above test results after the application progresses over. You can check the relavant Proficiency Exam Examples in here and in here
- Erasmus Foreign Language Placement Tests are valid for two years. Students who want to use the exam grades entered in previous years should indicate this issue in the relevant field of the application form.
- If the host university asks for national language abilities, B2 level certificates issued by Cultural Centres operating under the Embassies of relevant countries in accordance with the Common European Framework of Reference for Languages.
- The minimum passing score for Language Test is 60 for Erasmus study mobility. In order to participate in Erasmus mobility applicants must meet this requirement.
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.TOEFL iBT YDS/YÖKDİL Altinbas University Proficiency Test 120 100 100 114 95 95 108 90 90 102 85 85 96 80 80 90 75 75 84 70 70 78 65 65 72 60 60 66 55 55 60 50 50 54 45 45 48 40 40 - A sample proficiency exam is released by the language school of Altınbaş University, please click here.
- Students must take the Foreign Language Placement Test (exam dates are announced) to be administered by Altınbaş University School of Foreign Languages if s/he does not have valid above test results after the application progresses over. You can check the relavant Proficiency Exam Examples in here and in here
- To be eligible to participate in Erasmus study mobility, applicants must have enough ECTS credits/student workload. Pursuant to the European Commission’s ECTS Users’ Guide, 60 ECTS credits are allocated to the learning outcomes and associated workload of a full-time academic year. (If a student needs 240 credits for graduation, but s/he could complete only 235 credits, his/her application will not be accepted. If a student wants to take part in mobility for one semester, s/he shall not yet complete a minimum of 30 ECTS and a minimum of 60 ECTS for two semesters in order to meet graduation requirements).
- In case any student has already taken part in Erasmus+ mobility activities during his/her regular period of education, s/he shall not participate in a mobility activity lasting more than 12 months (For instance, if the student has already participated in Erasmus+ study mobility of 9 months, his/her application to student mobility expected to last 4 and a half month shall not be approved. However, such students are allowed to attend 3-month placement mobility).
- Attendance to orientation meetings/info sessions is mandatory to make your application.
- The applications must be done on time according to the deadlines and must be done officially.
Important notice: All students wishing to participate in Erasmus+ mobility for studies are free to apply to the programme, yet, only students who meet the minimum requirements shall be eligible to get the English Proficiency Test. Students who suspend their registration cannot benefit from the mobility. Students doing a double major can only use one of the majors to apply for Erasmus mobility during an application period.
Specific requisites for Master and PhD students
- Must be enrolled on a full-time master’s or PhD program at the time of application
- The proposed mobility period must fit into the master’s or PhD student’s program of study/research
- Must have identified a potential supervisor at the host institution
The following documents should be uploaded on AUAPP at the time of the application.
| Document Type | Mandatory/ If applicable | Details |
|---|---|---|
| Transcript of Records | Mandatory | It must have been taken during the open call for application and should include the grades of the last term. Transcript must be e-signed or wet-signed. |
| Language Certificate | If applicable | The result of TOEFL, YDS, YÖKDİL exams taken from outside the institution. *Students who have applied for the call made by the Erasmus+ and Exchange Office before and who have taken the exam given by the Vocational School of Foreign Languages and who have a valid exam score will be able to specify in the application if they want to use the foreign language exam results of the last 2 years, and they do not need to upload their language certificate. They can write a petition and upload the date and grade, they want to use the exam result to the system.Prep school exam grade is valid for 2 years, if the students are studying in %100 English program. Language certificates can be uploaded into the system with the exam date and result. Students who do not upload the above documents to the system or do not have sufficient exam results and have never taken the exam before are directly included in the exam list. Eligible students are also directly included in the exam list. If they would like to get higher grade,they could take the Erasmus+ English Exam. |
| Minus Point Preference Petition | If applicable | It may appear in the system, but you do not need to upload it as there is no other Erasmus+ application call at the same time with this application. |
| Special Needs Statement & Proving documents | If applicable | If applicable please upload to the system. |
| Substitutive documents for children of martyr and veteran people | If applicable | If applicable please upload to the system. |
| Substitutive documents for students who are covered by 2828 numbered Social Services Law | If applicable | If applicable please upload to the system. |
Applications will be taken Erasmus+ Application Portal system.
Note: Call for Applications to Erasmus Study Mobility are opened and announced each semester or each year. The applications are opened in the online system. When the calls are opened, there will be information sessions either online or in person. Please follow our university’s website and social media accounts in order to be informed about the calls.
IG: @globaltinbas
Important Notice for University Preference
Students can choose up to 5 universities in the application form.
Please attention details below before stating the university preference:
-
- Check academic calendar of the host university. Make sure that you choose the right period to participate in the mobility.
- Pre-research (location,city, accommodation, campus facilities etc.) should be done in university preferences and a preference order should be made.
- The university’s course compliance and language of instruction should be double checked since the curriculum/medium of instructions can be changed by the partner university.
- Placements will be made based on quotas and nomination dates. It may be that there is not enough quota or the nomination date has passed. Nominations of students applying for two semesters can be accepted by the host institution for a single term.In this case, if appropriate, a change of university or term can be made.
- Erasmus students are selected by their sending higher education institution in a fair and transparent way.
- Selection is done based on 50% academic achievement + 50% language score.
- In addition to academic achievement and language score, if the applicant has benefited from another Lifelong Learning Program or Erasmus+ mobility scheme while pursuing the same level of academic degree, -10 points will be deducted for each and every activity utilized (regardless of whether internship or study) when calculating academic achievement and language score averages.
- Disabled students receive +10 points if proving documents are provided in the application.
- Children of martyrs and veterans people receive +15 points if proving documents are provided in the application.
- Students who are covered by 2828 numbered Social Services Law receive +10 points if proving documents are provided in the application.
- Students who want to participate in mobility programs in their birth country receive -5 points.
- The Erasmus+ and Exchange Office calculates and lists the average score of each applicant based on the calculation explained above.
- All applicants are ranked from the highest to the lowest score by faculty, and the top-scoring students are selected depending on faculty quotas, by the selection committee.
- Results are notified to all applicants in written format via e-mail and the Office website.
Additional Evaluation criteria for Master and PhD students:
- Mobility Agreement Proposal feasibility and contribution to common academic interests between the sending and receiving partner institutions.
- PhD students are advised to identify potential supervisor(s) at the host institution before applying for the Erasmus+ study program.
Relevance to institutional relations between the sending and receiving partner institutions.
IMPORTANT: Special Cases
If an application and selection round for Erasmus+ Worldwide Study and Internship program takes place at the same time, and if a student applies to both programs at the same time, then the following applies:
- If a student has not participated in an Erasmus+ World program before: 10 points are deducted from the student’s overall score for one of the programs (either study or internship), and the student selects the program for deduction to be implemented. The student informs Erasmus and Exchange office about this decision via a written petition.
- If a student has participated in an Erasmus+ World program before: 10 points are deducted for the program that the student has participated in before and 20 points are deducted for the other program that the student applies to.
Right to Appeal
Selected candidates will not have more than seven days to accept or reject the offered grant via erasmus@altinbas.edu.tr.
If your application was neither selected for a grant nor included in the reserve list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Altınbaş University via erasmus@altinbas.edu.tr.
Nomination
Being placed into an Erasmus+ partner school does not guarantee your eventual acceptance from the host university. The partner universities reserve the right to accept/reject student applications for exchange. Your acceptance will be valid only after their confirmation.
An eligibility check is done before nominating a student. Nominations are conducted by the Erasmus+ and Exchange Office. You are not required to do anything for the nomination process except submit your Student Commitment Form to the office.
Please note that nominations take time and that Fall semester students are nominated before Spring semester students.
Overview
The number of grantees is determined by the Turkish National Agency in accordance with the grant allocated to Altınbaş University for the academic year.
- Being selected for and nominated to a university within the Erasmus+ program does not automatically guarantee Erasmus+ funding. The amount of funding available and the number of students that can be funded with that amount in any year can only be known after the funds have been made available by the Turkish National Agency.
- The amount of available funding and the minimum requirements are subject to change. The guide published by the Turkish National Agency should be consulted for valid rules and regulations of the application term.
- Altınbaş University receives the Erasmus+ grants from Turkish National Agency and therefore the grant distributions assent for each student around July-August.
Grants are paid to students in two instalments. 80% of the grant is paid before the mobility period 30-45 days following the submission of Before the Mobility documents and Arrival confirmations to the Erasmus+ and Exchange Office, and the remaining part is paid after the student submits all required After the Mobility documents, depending on the mobility duration as verified by the Certificate of Attendance and taking into account the student’s level of success and fulfilling their responsibilities.
Payments are made in Euros, which requires a Euro bank account in Denizbank.
Grant Amount
The Erasmus+ Study program provides a monthly stipend to students based on the table below. Altınbaş University holds the right to determine the maximum duration for grant payment.
| Countries | Host Countries in Mobility | Monthly Study Mobility Grant (€) |
|---|---|---|
| 1st and 2nd Group Program Countries | Germany, Austria, Belgium, Denmark, Finland, France, Cyprus, Netherlands, Ireland, Spain, Sweden, Italy, Iceland, Lichtenstein, Luxembourg, Malta, Norway, Portugal, Greece | 600 € |
| 3rd Group Program Countries | Bulgaria, Czech Republic, Estonia, Croatia, Macedonia, Lithuania, Latvia, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia | 450 € |
Grant Deduction and Repayment
Deductions and/or repayment may apply to students who do not fulfil their responsibilities and/or are unsuccessful. Grant deduction and/or repayment may take place in the case of the following:
- When the participant completed the 2/3 of the ECTS course load successfully, the rest of the grant based on the total duration of mobility shall be paid. Otherwise, the rest amount cannot be paid and the student might be made payment back the calculated amount.
- If the participant does not complete the required After the Mobility documents in line with the terms of the agreement, the rest of the grant based on the total duration of mobility shall be deducted.
- If the participant does not submit the partner university Transcript of Records and approved Certificate of Participation which are the proof of fulfilment of the mobility, the grant that has been paid before shall be refunded by the student.
- If the participant does not complete the online final Participant Report (EU Survey) after the mobility, %20 of the grant will be deducted.
- If a participant fails to submit and complete all the required paperwork to Altınbaş University on time, the participant will be obliged to pay the whole grant received back to Altınbaş University.
- If a student returns home country before the end of the mobility period and/or before the minimum required duration (min. 3 months), then sanctions regarding the Erasmus+ grant will be implemented.
- If there is a “Force Majeure” situation, the student should immediately get in touch with Erasmus+ and Exchange Office and the office will seek the Turkish National Agency’s advice and approval on the matter. If the Turkish National Agency approves the situation as “Force Majeure”, then Erasmus+ and Exchange Office will inform the student and the student will be able to return home before the end of the mobility period. The student will only receive the grant for valid days of mobility. If the student returns home without getting in touch with Erasmus+ and Exchange Office first, then the mobility will be considered invalid and the student will be asked to return the initial grant back to Altınbaş University.
Zero Grant Students
Students are able to participate in the Erasmus+ Study program without receiving a grant. However, it should be noted that the students have to go through the same application & selection procedures and also submit the required documents (Before, During and After Mobility) to the Erasmus+ and Exchange Office.
Erasmus Disability Grant
- Additional grants are available for students with disabilities and health conditions wishing to participate in an Erasmus+ mobility and where participation would not be possible without extra financial support.
- The allowance is offered when disabilities or health conditions lead to additional mobility costs, which exceed the maximum grant allocations allowed, and which cannot be recovered from other sources. The grant covers approved actual costs.
- Applications for the Erasmus+ Disability Grant must be submitted to the Erasmus+ and Exchange Office prior to the start of the mobility.
- The student’s application must include a statement from a doctor or other authority confirming the disability or health condition, its severity, the impact on the Erasmus+ mobility, additional requirements and additional costs to be met. A detailed estimate of costs is required.
- The application should provide information on any other sources of financial support that the student receives and why this is insufficient to cover extra costs.
- If you have any questions or requested forms please send an e-mail to erasmus@altinbas.edu.tr
Additional Grant Opportunity for Students with Financial Needs
This part is only applicable to students who hold Turkish citizenship:
Economically disadvantaged students who are selected for the Study Mobility will be paid an extra grant from the study mobility budget, in addition to the amount of monthly grant specified in the grant table.
- Students who are covered by 2828 numbered Social Services Law (an official proving document is needed)
- Students who receive an orphan’s pension (an official proving document is needed)
- Children of martyrs and veterans (official proving document is needed)
- The student or the student’s parents receive financial aid (muhtaçlık aylığı)
(In order to benefit from the additional grant, during the application phase, the student must submit the document indicating either the student or the student’s parents receive financial aid from municipalities, public institutions such as Ministries, Social Welfare and Solidarity Foundations, T.R. Directorate General of Foundations, Turkish Red Crescent, Ministry of Interior Disaster and Emergency Management Presidency (AFAD). Information regarding the way and the period in which the document is to be submitted to Erasmus Office will be announced to the students in the program announcements and/or via e-mails by Erasmus+ and Exhange Office)
Green Travel Grant
With the Erasmus+ Program students are encouraged to use low-emissions means of transport for the main part of the travel, such as bus, train or car-pooling.
Students who will use these means of transport will receive a single contribution of 50 € as a top-up amount to the individual support and up to 4 days of extra grant to cover travel days for a return trip, if relevant.
At the end of the mobility, students are obliged to present documents (bus ticket, train ticket etc.) proving that the green travel has taken place.
Zero-grant students are not eligible for green travel grants.
Train instead of Plane (TIP) Scheme for UNIC Universities
Students who will study at one of UNIC partners and use the train to travel to the host destination will be eligible for applying for the UNIC Train Instead of Plane (TIP) scheme.
For detailed information about the scheme please visit: Go Green: Train Instead Plane
| Faculty Coordinators | Academic Unit | |
|---|---|---|
| Hülya Şahiner | Graphic Design | hulya.sahiner@altinbas.edu.tr |
| Nur Banu Kavaklı Birdal | Sociology | banu.kavakli@altinbas.edu.tr |
| Serdar Ay | Mechanical Engineering | serdar.ay@altinbas.edu.tr |
| Aykut Erkal | Civil Engineering | aykut.erkal@altinbas.edu.tr |
| Merih Kasap | Interior Architecture and Environmental Design | merih.kasap@altinbas.edu.tr |
| Ersin Embel | International Relations | ersin.embel@altinbas.edu.tr |
| Başak Bıyıkoğlu | Faculty of Dentistry | basak.biyikoglu@altinbas.edu.tr |
| Berna Ekal Şimşek | Social Services | berna.ekal@altinbas.edu.tr |
| Burak Emre Gürsoy | Psychology | burak.gursoy@altinbas.edu.tr |
| Yiğit Çetin | Architecture | yigit.cetin@altinbas.edu.tr |
| Janet Barış | Radio, Television ve Cinema | janet.baris@altinbas.edu.tr |
| Eylem Akdeniz Göker | Political Science and Public Administration | eylem.akdeniz@altinbas.edu.tr |
| Gülçin Büyükdöğerli | Vocational School of Health Services | gulcin.buyukdogerli@altinbas.edu.tr |
| Arzu Temizyürek | Faculty of Medicine | arzu.temizyurek@altinbas.edu.tr |
| Hakan Kaygusuz | Basic Sciences | hakan.kaygusuz@altinbas.edu.tr |
| Özlem Özarslan Saydar | International Trade and Finance | ozlem.saydar@altinbas.edu.tr |
| Fatih Yiğit | Industrial Engineering | fatih.yigit@altinbas.edu.tr |
| İlyas Gölcüklü | Faculty of Law | ilyas.golcuklu@altinbas.edu.tr |
| Gül Esin Delipınar | International Logistics Management | gul.delipinar@altinbas.edu.tr |
| Özlem Özarslan Saydar | Business Administration | ozlem.saydar@altinbas.edu.tr |
| Emir Kaan Cengiz | Management Information Systems | kaan.cengiz@altinbas.edu.tr |
| Nevzat Barış Vardar | Economics | nevzat.vardar@altinbas.edu.tr |
| Nihan Akdemir | Fashion and Textile Design | nihan.akdemir@altinbas.edu.tr |
| Hülya Şahiner | Painting - Plastic Arts | hulya.sahiner@altinbas.edu.tr |
| Oğuz Ata | Software Engineering | oguz.ata@altinbas.edu.tr |
| Merve Yavuz Duzgun | Gastronomy and Culinary Arts | merve.duzgun@altinbas.edu.tr |
| Özgül Özkoç | Health Management | ozgul.ozkoc@altinbas.edu.tr |
| Sefer Kurnaz | Computer Engineering | sefer.kurnaz@altinbas.edu.tr |
| Hakan AKTUĞ | Jewelry Design | hakan.aktug@altinbas.edu.tr |
| Yasemin Yücel Yücel | Faculty of Pharmacy | yasemin.yucel@altinbas.edu.tr |
| Mesut Çevik | Electric-Electronic Engineering | mesut.cevik@altinbas.edu.tr |
| Hakan Koyuncu | Institute Academic Coordinator | hakan.koyuncu@altinbas.edu.tr |
| Ersin Embel | International Relations | ersin.embel@altinbas.edu.tr |
| Sepanta Naimi | Civil Engineering | mohsen.seyedi@altinbas.edu.tr |
| Demet Çağıl Ayvalıoğlu | Aesthetic Dentistry | demet.cagil@altinbas.edu.tr |
| Pelin Acar Ulutaş | Orthodontics | pelin.ulutas@altinbas.edu.tr |
| Nilay Aksoy | Healthcare Management | nilay.aksoy@altinbas.edu.tr |
| İpek Çoruhlu | Histology | ipek.coruhlu@altinbas.edu.tr |
| Genada Sinani | Pharmaceutical Sciences | genada.sinani@altinbas.edu.tr |
| Süleyman Baştürk | Mechanical Engineering | suleyman.basturk@altinbas.edu.tr |
| Abdullahi Abdu İbrahim | Electric-Computer Engineering | abdullahi.ibrahim@altinbas.edu.tr |
| Oğuz Ata | Information Technologies | oguz.ata@altinbas.edu.tr |
| Can Uzun | Architecture | can.uzun@altinbas.edu.tr |
| Murad Canbulut | Business Administration | murad.canbulut@altinbas.edu.tr |
| Eylem Akdeniz Göker | Political Science and International Relations | eylem.akdeniz@altinbas.edu.tr |
| Sinan Odabaşı | Public Law | sinan.odabasi@altinbas.edu.tr |
| Sinan Odabaşı | Civil Law | sinan.odabasi@altinbas.edu.tr |
| Raife Yaşar Eyiler | Plastic Arts | raife.eyiler@altinbas.edu.tr |
| Şebnem Garip Ustaoglu | Biomedical Sciences | sebnem.garip@altinbas.edu.tr |
| İlayda Demircioğlu | Periodontology | ilayda.demircioglu1@altinbas.edu.tr |
| Demet Çağıl Ayvalıoğlu | Aesthetic Dentistry | demet.cagil@altinbas.edu.tr |
| Aliye Tuğçe Tanyeri Gürcan | Pediatric Dentistry | tugce.gurcan@altinbas.edu.tr |
| Fatih Yiğit | Industrial Engineering | fatih.yigit@altinbas.edu.tr |
| Yasin Kütük | Economics | yasin.kutuk@altinbas.edu.tr |
| Burak Emre Gürsoy | Psychology | burak.gursoy@altinbas.edu.tr |
| Abdu İbrahim | Data Analytics | abdullahi.ibrahim@altinbas.edu.tr |
| Demet Çağıl Ayvalıoğlu | Prosthetic Dentistry | demet.cagil@altinbas.edu.tr |
| Sinan Odabaşı | International Taxation | sinan.odabasi@altinbas.edu.tr |
| Tanyeri Uslu | Strategic Marketing and Brand Management | tanyeri.uslu@altinbas.edu.tr |
| Deniz Emrah Baykal | School of Foreign Languages | deniz.baykal@altinbas.edu.tr |
After you are selected please note that you will be expected to submit the documents below to Erasmus Office.
- Learning Agreement for Study: Students have to fill in all the parts of the Learning Agreement electronically. Hand-written Learning Agreement will not be accepted by Erasmus Office. Students are asked to fill in the Learning Agreement and sign it. Students should also get the signature of the host university’s representative, Altınbaş University Departmental Erasmus Coordinator. Electronically filled out and fully signed LA should be submitted to the Erasmus+ and Exchange Office.
- 2022-guidelines-learning-studies_en: Here you can find information on how to fill out the LA document. – Please click the link
- Letter of acceptance: You are asked to submit the “Letter of Acceptance” when you receive it from the host university.
- Recognition Sheet Before Mobility: Similar to the Learning Agreement, you are asked the fill out the Recognition Sheet in coordination with your Departmental Erasmus Coordinator. The participant is required to submit the approved & signed form to the Erasmus+ and Exchange Office.
- Insurance Coverage: Students are required to have international insurance coverage for the duration of their mobility and submit the proving paperwork to Erasmus+ and Exchange Office. The following coverage is suggested:
- Health insurance coverage: Usually basic coverage is provided by the national health insurance of the participant as well during his/her stay in another EU country through the European Health Insurance Card. However, the coverage of the European Health Insurance Card or private insurance may not be sufficient, especially in the case of repatriation and specific medical intervention. In that case, complimentary private insurance might be useful. It is the responsibility of the sending institution of the student to ensure that the participant is aware of health insurance issues.
- Grant Agreement: The Grant Agreement will be signed after the students receive their visa at the Erasmus+ and Exchange Office with an appointment which is taken through the Appointment System.
- Denizbank EURO Account:
- Confirmation of Stay (Before): After arrival at the host institution, the student must get a signature from the host institution and send this document to via e-mail our Erasmus Office. —> OR
- Study Mobility Commitment Letter (English): Students should sign and submit this document.
During Mobility
Documents to be submitted by the student upon arrival at the host university:
Learning Agreement: If the student wants to make a change to the Learning agreement, the “During” part of the LA should be filled out electronically. The revised agreement should be signed by the host university’s representative, Departmental Erasmus Coordinator and Altınbaş University Erasmus Institutional Coordinator. This copy should be submitted to the Erasmus Office via e-mail.
After Mobility
Following the completion of the program, the student has to take the following steps.
- Certificate of Attendance: Before departure from the host institution, the student must get a signature from the host institution, and submit the Certificate of Participation to the Erasmus+ and Exchange Office.
- Recognition Sheet After Mobility: Similar to the Learning Agreement, you are asked the fill out the Recognition Sheet in coordination with your Departmental Erasmus Coordinator. The participant is required to submit the approved & signed form to Erasmus and Exchange Office.
- Confirmation of Stay (After): Before departure from the host institution, the student must get a signature from the host institution and send this document to via e-mail our Erasmus and Exchange Office.
- Passport stamps or “Border Crossing/Hudut Kapısı” document from e-governance system.
- Fill out online EU Survey: EU Survey is needed to be filled out online which is sent to your e-mail by the system automatically after your mobility.
- Transcript: You are required to submit a copy of your transcript to Erasmus Office. Most of the time, partner universities send transcripts to Erasmus Office and then inform students. Students are required to collect the original copy of their transcript from the Erasmus+ and Exchange Office and take it to their faculties for transfer of courses with grades and credits.
- If you are participating in the program for one semester you are obliged to take 30 ECTS credits.
- If you are participating in the program for two semesters you are obliged to take 60 ECTS credits.
- After your mobility you have to transfer the courses taken at the partner university with their grades and credits (Full Recognition).
- In order to receive the rest of the grant , minimum 2/3 of the total ECTS should be successfully completed. Success rate is also important to calculate deduction amount.
| Success Rate | Deduction |
|---|---|
| %65-%50 | %5 |
| %49-%25 | %10 |
| %24-%5 | %15 |
| %4-%0 | %20 |
- To cancel your application, you need to submit the cancellation petition to Erasmus Office, by sending their petition in an e-mail to erasmus@altinbas.edu.tr You can find the template by clicking here.
It should be noted that students, who cancel their exchange after the “notice period” provided by the Erasmus+ and Exchange Office right after the announcement of placement results, would lose -10 points if they apply for Erasmus+ Program again in the future.
If you would like to extend your Erasmus+ stay, you will need to email a request to erasmus@altinbas.edu.tr as soon as possible.
Your one-semester stay can be extended by an additional semester as long as your Learning Agreement is amended accordingly and your host university as well as your departmental coordinator in Altınbaş support the extension. As long as funds are available, you can also extend your funding period too. Therefore you have to hand in a fully filled and signed application for extension along with a Learning Agreement listing the course plan for the prolonged semester.
Extending your stay is, however, limited to your twelve-month Erasmus+ study cycle contingent (study and internship). You may not extend your stay from the summer semester of an academic year into the winter semester of the following academic year. If you would like to take part in a stay abroad in the subsequent winter semester, you will need to re-apply for the Erasmus+ program. Your stay will then be counted as a completely new one.
You can combine your studies with an internship during your stay abroad. Your internship will need to be supervised by the same host university where you study abroad. The total period of your study and internship abroad can be up to 12 months between 1 July and 30 September of the following year.
Please click here to download Extension Request Form. After you fill it out and get signatures from your Departmental Coordinator and Head of the Department you need to send it to Erasmus+ and Exchange Office via e-mail.
