What is International Credit Mobility (ICM Program)?
For over 25 years, Europe has funded the Erasmus+ program, which has enabled over 3 million European students to spend part of their studies in another higher education institution (HEI) elsewhere in Europe. Erasmus+ now opens up these opportunities to students and staff from other parts of the world. Under international credit mobility, a HEI in a Partner Country can send its students and vice versa. Students are able to study abroad for a limited period of 3 to 12 months for which credits are obtained. After the mobility phase, the students return to their sending institution to complete their studies.
The students registered in formal education programs at higher education institutions may benefit from the program on the condition that their home institution and Altınbas University signed a bilateral Erasmus+ ICM Exchange Agreement.
There is a specific unit at Erasmus office affiliated with the Department of Alumni Relations and Internationalization, which carries out all the ICM operations at AU. This unit is responsible for organizing application calls and facilitating incoming student exchange mobility. The application process is started by the incoming student application call that Erasmus office affiliated with the Department of Alumni Relations and Internationalization unit opens by contacting the partner institutions. The partners nominate their selected candidates.
Applications without official nominations will not be accepted. Prior to their applications, applicants must be officially nominated by their home universities.
- The application documents for ICM Program is as follows;
- Letter of Commitment
- Student Application Form
- English Proficiency Document
- Transcript of Records
- Copy of Passport / National ID Card
Fall and Full Academic Year: First of June – First of July
Spring: First of October – First of November
Procedures and Steps
Every semester Altınbaş University’s Erasmus Office contacts its partner universities and informs them about the online student nomination procedures.
Application Portal Link for students ; link.
Altınbaş University receives incoming exchange student nominations through the online form of partner institutions from here.
Ps; For a nomination process ;
1/ the partner instutions needs to fill the form.
2/ students can register from the following link.
3/ According to the our agreement, students should be nominated to the dedicated departments.
- Incoming Exchange Students should have completed at least one year of study (one semester of study for graduate students) at their home university.
- A minimum GPA of 2.20/4.00 for undergraduates and 2.50/4.00 for graduate students.
- However, exchange students should liaise with their exchange advisor about specific academic requirements for specific academic and GPA requirements for their university.
- At Altınbaş University, the medium of instruction is English. Therefore, it’s required to present a document that states your proficiency in English which can be provided by the home university.
- For Erasmus+ and Exchange program, the language requirement is as stated in the agreement between the two institutions. The Required documentation should be provided accordingly.
Altınbaş University Erasmus Code: TR ISTANBU38
After the nomination process has been successfully concluded, the Erasmus Office promptly notifies the nominated students about the subsequent application procedure. The application itself is conducted through a dedicated application system, where students are required to diligently fill out and submit their documents before the application period expires. In the event that you do not receive the email containing the confirmation of your nomination and the accompanying application instructions in your Inbox, we kindly advise you to check your Spam folder and Junkbox, as it might have unintentionally ended up there.
For Visa Procedures:
You may check the following link for visa information for foreigners: http://www.mfa.gov.tr/visa-information-for-foreigners.en.mfa
Regardless, you must contact the nearest Turkish Embassy/Consulate to learn if you need to apply for a study visa.
After your arrival, you should apply for Residence Permit.
Residence Permit:
The Immigration Office require you to submit below document for Residence Permit;
Option 1 On-Campus Accomodation: If you stay in the dormitory, the proof of stay obtained from the Dorms must be added to your residence permit application folder.
Option 2 Private Housing: If you decide to rent a flat you must include the rental contract signed between you and your landlord in your residence permit application folder.
The relevant rental contract must be notary approved which needs your and your landlord’s visit to the notary. Please be informed that this process is laborious and costly.
Option 3 Notarized Letter of Commitment (You should visit the notary with the tenant you are staying with, and the tenant must issue a letter of commitment for your stay with them.)
- An Original Copy of a Bill that is Issued for the Tenant Any bills (ie. water, electricity, gas, landline phone) that include the full address of your flat and the name of the tenant you are staying with.
- Certificate of Identity Register Copy of the Tenant (vukuatlı nüfus kayıt örneği)
Certificate of Residence of the Tenant (yerleşim yeri belgesi) Declaration of residence (copy of rent contract or any other document showing where you will be residing)
We would like to remind you that it is your responsibility to be aware of these rules and regulations. Please pay attention to these rules to avoid any serious legal ahead.
1. DOCUMENT SUBMISSION AND EVALUATION PROCEDURE
* You need to make a Residence Appointment. Since it is difficult to find an appointment, the system should be constantly checked.
- Document Collection and Submission to the University
When creating the student residence permit application file, the student prepares the above-mentioned documents.The student submits the documents to the university representative and a declaration of completeness is signed by the representative and the student.
- Submission of Application Documents to the Immigration Office by the University
Institutions submit the student’s application documents to the provincial immigration office within 15 (fifteen) days from the student’s residence permit application date.
- Missing Documents
If the provincial immigration directorate detects and reports deficiencies in the submitted documents, the relevant institution sends the missing document to the provincial immigration office within 30 (thirty) days from the date of notification to the international student.
- Fingerprints
Fingerprint records of students are taken in accordance with the procedures determined by the Directorate General of Migration Management.
- Evaluation
The residence permit application is evaluated by the Directorate General of Migration Management.
- Sending the Residence Permit Card
In case of approval, the card is sent to the address specified by the student in the online application at https://e-ikamet.goc.gov.tr/.
For all the options;
You must include all the documents below;
- the exact address of the flat, (adress registration of your landlord)
- your full name & passport number, and full name and Turkish ID number of the landlord
- One of the bills ( Water/Gas or Electricity under the landlord’s name)
- Health Insurance
Healt Insurance
Students are required to provide proof of health insurance. Erasmus students should obtain general health insurance from their home country. This insurance must be in English, specify validity in Turkey, and provide unlimited coverage for both in-patient and out-patient treatment. Alternatively, students can acquire health insurance in Turkey, which costs approximately 250 € per year.
Please note that the Immigration Office will not accept ordinary travel insurance. We are not responsible if the immigration authorities reject a health insurance policy, even if it is labeled as a ‘worldwide policy’ with full coverage.
If you choose to obtain health insurance from your home country, ensure that the insurance company includes the following minimum policy content:
| Contracted Institutions | | *Non- Contracted Institutions | | |
| | Annual Minimum Limit | Contributions | Annual Minimum Limit | Contributions |
| Outpatient Diagnosis Treatment | 2.000. -TL | Insured: % 40
Company: % 60 |
2.000.-TL | Insured: % 40
Company: % 60 |
| Inpatient Diagnosis Treatment | Unlimited | Insured: % 0
Company:% 100 |
20.000.-TL | Insured: % 20
Company: % 80 |
*Non-contracted Institutions: Institutions (hospitals, physicians’ offices, and other health institutions.) do not have an agreement with the insurer.
**Your insurance company needs to put the conversion rate: Euro/national currency to Turkish Liras.
Note: Non-contracted institutions refer to those without an agreement with the insurer. The insurance company must also provide the conversion rate from the Euro/national currency to the Turkish Lira.
Important: Erasmus+ students who obtain health insurance specifically for Turkey from their home countries, written in English and containing the specified details, will not need to translate this into Turkish for their compulsory residence permit application, thus saving translation and notification costs.
Compulsory Health Insurance: Compulsory insurance is required for:
- Registration at the university
- Obtaining a residence permit
This insurance covers treatment at hospitals across Turkey
1. Social Security agreements between certain countries and Turkish Social Security Institution
Turkish Social Security Institution has social security agreements with below mentioned countries:
| Country | Agreement Code |
| Germany | A/T 11, A/T 12, A/T 23 |
| Austria | A/TR 3, A/TR3-A, TR/A6 |
| The Netherlands | N/TUR 106, N/TUR 111, N/TUR 112 |
| Belgium | BT.8, BT.10 |
| T. R. N. C. | K.K.T.C. / T.C. 3, K.K.T.C. / T.C. 5 |
| Macedonia | MC/TR 4, TR/MC 10 |
| Romania | R/TR 3 |
| Albania | AL/TR 4, AL/TR 10 |
| Bosnia | BH/TR4, BH/TR5 |
| Czech Republic | CZ/TR 111, CZ/TR 112 |
| Luxembourg | L/TR 3 |
| France | SE 208-01 FT, SE 208-02 FT SE 208-30 FT, SE
208-06 A FT, SE 208-28 FT,SE 208-09 FT |
Students having foreign insurance from above mentioned countries may get a formulary from the institution to which they are registered in their home country. Students should submit this formulary to the Department of Foreign Services operating within the scope of Social Security Provincial Directorates/Social Security Centres in their residence; or to the Social Security Centres designated by Social Security Provincial Directorates in Turkey. Through the Document of Healthcare Benefits under Social Security Agreement, students can avail themselves from healthcare services in contracted health facilities, like other insured members of universal health insurance, free of charge excluding the rates of contribution and share which have to be paid legally by the insured himself/herself.
2. A private insurance company in Turkey
For students who would like to get insurance in Turkey, here is the list of insurance companies in business: https://www.tsb.org.tr/en/memberships
Electronic acceptance letters are delivered via email with an electronic signature. If requested, the exchange office can provide the students and/or their exchange advisors with a hard copy acceptance letter.
Altınbaş University, through its liberal arts paradigm, ensures that students not only acquire specialized knowledge in their chosen academic field but also receive a well-rounded and diverse education. The university places great importance on fostering collaboration with international institutions, which further enriches the educational experience.
Moreover, students have the opportunity to learn from distinguished academicians and accomplished industry leaders of national renown, adding to the overall quality and excellence of education provided at Altınbaş University.
Colleges and Schools of Undergraduate Studies
School of Fine Arts and Design
School of Economics and Administrative Sciences
- According to the budget allocation made to Altınbaş University by The Turkish National Agency, the countries and institutions that can be provided with Erasmus+ grant is determined, each year. The availability of budget and the number of participants that can be funded is announced to our partners by the application calls.Incoming students, who will be visiting Altınbaş University within the framework of Erasmus+ International Credit Mobility (ICM) program with scholarships recieve 800 EUR per month for individual support and some amount of travel support, ranging from 275 EUR to 1500 EUR, determined according to the distance of home university and Istanbul (https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculat…) Students receive 80% of the total amount (individual support + travel support) at the beginning of the semester; and remaining 20% upon the successful completion of the semester.It is possible to benefit from the program without scholarships (zero-grant).
- To cancel your application, you need to submit the cancellation petition to Erasmus Office, by sending their petition in an e-mail to erasmus@altinbas.edu.tr You can find the template here
It should be noted that students, who cancel their exchange after the “notice period” provided by Erasmus Office right after the announcement of placement results, would lose -10 points if they apply for Erasmus+ Program again in the future.
