What is International Credit Mobility (ICM Program)?

For over 25 years, Europe has funded the  Erasmus+ program, which has enabled  over  3 million European students to spend part of their studies  in  another higher  education  institution  (HEI)  elsewhere  in  Europe.  Erasmus+ now opens up these opportunities to students and staff from other parts of the world. Under  international  credit  mobility,  a  HEI in a  Partner  Country can  send  its  students  and  vice  versa.  Students are able to study abroad for a limited period of 3 to 12 months for which credits are obtained. After the mobility  phase,  the  students  return  to  their  sending  institution  to  complete  their  studies.

Mobility is conducted according to the minimum and maximum duration of time determined by the European Commission. Study mobility should be minimum 3 months or 1 trimester, maximum 12 months. Altınbas University students usually are able to spend a semester (3 to 5 months) at one of the partner universities.

A student may receive Erasmus mobility grants for a maximum of 12 months in any study cycle (Bachelor/ Master/PhD).

Interruption of Mobility
Mobility should be completed without any interruption. For study mobility semester breaks and official holidays are not counted as interruption.
In case the mobility is interrupted due to a force majeure*, the grant is paid just for the actualized period of the mobility if the force majeure is documented.
If the mobility is interrupted without any force majeure, the mobility is cancelled and the grant already paid has to be fully refunded (80% of the total grant) to Altınbas University.
(* Force Majeure is an unforeseeable exceptional situation or event beyond the participant’s control and not attributable to error or negligence on his/her part and prevents participant from fulfillment of liability under the Agreement)

If there is a “Force Majeure” (mücbir sebep) situation, the student should immediately get in touch with Altınbas University and will seek Turkish National Agency’s advice and approval on the matter. If Turkish National Agency approves the situation as “Force Majeure”, then Altınbas University will inform the student and the student will be able to return home before the end of the mobility period.

As the agreement process for the partner universities in the UK under the Global Exchange program is still ongoing, these universities will not be included in the first round of the Global Exchange Program.
With the introduction of the new Erasmus+ Scheme, new regulations relating to the inclusion of the UK partners in the Erasmus+ program will be evaluated. Please follow our application announcements for the Erasmus+ world program for further details.

For Erasmus+ World Partners, detailed information and specific partner quotas will be announced via Altınbas University Daily and e-mail announcements.

  • Full-time students enrolled in a higher education program (associate, undergraduate, graduate, doctorate, medical specialty) offered by Altınbaş University are eligible to apply for student mobility.
  • Undergraduate degree students are required to have a minimum GPA of 3.00 out of 4.00; master’s and PhD students are required to have a minimum GPA of 3.50 out of 4.00.
  • Applicants should have at least a B2 level of the language that they will study at partner University and must get minimum grade of 60 points/out of 100 points from the Erasmus English exam which is provided by School of Foreign Language or must provide a minimum TOEFL IBT score of 72, or minimum YDS/e-YDS/YÖKDİL score of 60, or PTE Academic 55.
    • Students must take the Foreign Language Placement Test (exam dates are announced) to be administered by Altınbaş University School of Foreign Languages if s/he does not have valid above test results after the application progresses over.
    • Erasmus Foreign Language Placement Tests are valid for two years. Students who want to use the exam grades entered in previous years should indicate this issue in the relevant field of the application form.
    • If the host university asks for national language abilities, B2 level certificates issued by Cultural Centres operating under the Embassies of relevant countries in accordance with the Common European Framework of Reference for Languages.
    • Minimum passing score for Language Test is 60 for Erasmus study mobility. In order to participate in Erasmus mobility applicants must meet this requirement.
      .
      TOEFL iBTYDS/YÖKDİLAltinbas University Proficiency Test
      120100100
      1149595
      1089090
      1028585
      968080
      907575
      847070
      786565
      726060
      665555
      605050
      544545
      484040
      .
    • Sample proficiency exam is released by the language school of Altınbaş University, please click here.
  • To be eligible to participate in Erasmus study mobility, applicants must have enough ECTS credits/student workload. Pursuant to European Commission’s ECTS Users’ Guide, 60 ECTS credits are allocated to the learning outcomes and associated workload of a full-time academic year. (If a student needs 240 credits for graduation, but s/he could complete only 235 credits, his/her application will not be accepted. If a student wants to take part in mobility for one semester, s/he shall not yet complete minimum 30 ECTS and minimum 60 ECTS for two semesters in order to meet graduation requirements).
  • In case any student has already taken part in Erasmus+ mobility activities during his/her regular period of education, s/he shall not participate in a mobility activity lasting more than 12 months (For instance, if student has already participated in an Erasmus+ study mobility of 9 months, his/her application to a student mobility expected to last 4 and a half month shall not be approved. However, such students are allowed to attend 3-month placement mobility).
  • Attendance to orientation meetings/info sessions are mandatory to make your application.
  • The applications must be done on time according to the deadlines and must be done officially.

Important notice: All students wishing to participate in Erasmus+ mobility for studies are free to apply to the programme, yet, only students who meet the minimum requirements shall be eligible to get the English Proficiency Test. Students who suspend their registration cannot benefit from the mobility. Students doing a double major can only use one of the majors to apply for Erasmus mobility during an application period.

Specific requisites for Master and PhD students
  • Must be enrolled on a full-time master or PhD program at the time of application
  • The proposed mobility period must fit into the master or PhD student’s program of study/research
  • Must have identified a potential supervisor at the host institution

Please click here to see our website’s announcements regarding the application.

Important Notice for University Preference

Students can choose up to 5 universities in the application form.

Please attention details below before stating the university preference:

    • Check academic calendar of the host university. Make sure that you choose the right period to participate in the mobility.
    • Pre-research (location,city, accommodation, campus facilities etc.) should be done in university preferences and a preference order should be made.
    • The university’s course compliance and language of instruction should be checked.
  • Placements will be made based on quotas and nomination dates. It may be that there is not enough quota or the nomination date has passed. Nominations of students applying for two semesters can be accepted by the host institution for a single term.In this case, if appropriate, a change of university or term can be made.
  • Erasmus students are selected by their sending higher education institution in a fair and transparent way.
  • Selection is done based on 50% Academic achievement + 50% Language score.
  • In addition to academic achievement and language score, if the applicant has benefited from another Lifelong Learning Program or Erasmus+ mobility scheme while pursuing the same level of academic degree, 10 points will be subtracted for each and every activity utilized (regardless of whether internship or education) when calculating academic achievement and language score averages.
  • Disabled students receive +10 points if proving documents are provided in the application.
  • Children of martyr and veteran people receive +15 points if proving documents are provided in the application.
  • Students who are covered by 2828 numbered Social Services Law receive +10 points if proving documents are provided in the application.
  • Students who want to participate in mobility programs in their birth country receive -5 points.
  • The Erasmus Office calculates and lists the average score of each applicant based on the calculation explained above.
  • All applicants are ranked from the highest to the lowest score by faculty, and the top-scoring students are selected depending on faculty quotas, by the selection committee.
  • Results are notified to all applicants in written format via e-mail and Office website.
Additional Evaluation criteria for Master and PhD students:
  • Mobility Agreement Proposal feasibility and contribution to common academic interests between the sending and receiving partner institutions.
  • PhD students are advised to identify potential supervisor(s) at the host institution before applying for Erasmus+ World study program.
  • Relevance to institutional relations between the sending and receiving partner institutions.
IMPORTANT: Special Cases

If an application and selection round for Erasmus+ Worldwide Study and Internship program takes place at the same time, and if a student applies to both programs at the same time, then the following applies:

  • If a student has not participated in an Erasmus+ program before: 10 points are deducted from the student’s overall score for one of the programs (either study or internship), and the student selects the program for deduction to be implemented. The student informs erasmus office about this decision via a written petition.
  • If a student has participated in an Erasmus+ program before: 10 points are deducted for the program that the student has participated before and 20 points are deducted for the other program that the student applies.
Right to Appeal

Selected candidates will not have more than seven days to accept or reject the offered grant via erasmus@altinbas.edu.tr

If your application was neither selected for a grant nor included in the reserve list, you will be informed about the reasons and have at least one week to appeal against this decision to the Selection Committee of Altınbaş University via erasmus@altinbas.edu.tr

Nomination

Being placed into an Erasmus+ partner school does not guarantee your eventual acceptance from the host university. The partner universities reserve the right to accept/reject student applications for exchange. Your acceptance will be valid only after their confirmation.

An eligibility check is done before nominating a student. Nominations are conducted by the Erasmus Office. You are not required to do anything for the nomination process except submitting your Student Commitment Form to Erasmus Office.

Please note that nominations take time and that Fall semester students are nominated before Spring semester students.

Overview

The number of grantees is determined by the National Agency in accordance with the grant allocated to the country for the year.

Grants are paid to students in two instalments. 80% of the grant is paid before departure in 45 days following the submission of documents to Erasmus Office, and the remaining 20% is paid after the student submits all required documents, depending on the mobility duration as verified by the Certificate of Attendance and taking into account the student’s level of success and fulfilling their responsibilities. Payments are made in Euros, which requires a Euro bank account in Denizbank.

Grant Amount

Erasmus+ World Study program provides monthly stipend as well as travel grant to selected participants. Altınbaş University students going to a partner country receive 700€ per month.

Selected participants also receives travel grant. The calculation is done based on the distance between Altınbaş University and the host city. Calculation is done by Distance

Calculator

.

Travel DistancesAmount (€)
Between 10-99 km€ 20.00
Between 100-499 km€ 180.00
Between 500-1999km€ 275.00
Between 2000-2999 km€ 360.00
Between 3000-3999 km€ 530.00
Between 4000- 7999 km€ 820.00
8000 km and more€ 1500.00

Important: these unit costs represent the linear distance between the city where the university of origin and the city where the host university are located. This is calculated automatically by a website indicated by the European Commission and cannot be subject to any change. The financial support allocated to the “travel distance” is the maximum allowed by the Erasmus+ Program and is intended to contribute to the round trip back between the home and host institutions. In the event that the assigned value is insufficient to pay for the desired trip, the scholarship holder must find another sources of funding.

Grant Deduction and Repayment

Deductions and/or repayment may apply to students who do not fulfill their responsibilities and/or are unsuccessful. Grant deduction and/or repayment may take place in case of the following:

  • When participant completed the ⅔ of ECTS course load successfully, rest of the grant based on total duration of mobility shall be paid. Otherwise, the rest amount cannot be paid and student might be made payment back the calculated amount.
  •  If the participant does not complete the required after mobility documents in line with the terms of the agreement, the rest of the grant based on total duration of mobility shall be deducted.
  •  If the participant does not submit the partner university transcript of records and approved certificate of participation which are the proof for fulfillment of the mobility, the grant that has been paid before shall be refunded by the student.
  •  If the participant does not complete the online final participant report(EU Survey) after the mobility, %20 of the grant will be deducted. If OLS exams are not completed, 5% of the grant based on total duration of mobility shall be deducted. 
  •  If a participant fails to submit and complete all the required paperwork to Altınbaş University on time, the participant will be obliged to pay the grant received back to Altınbaş University.
  •  If a student returns home country before the end of the mobility period and/or before the min. required duration (min. 3 months), then sanctions regarding the Erasmus+ grant will be implemented. If there is a “Force Majeure” situation, student should immediately get in touch with Erasmus Office and Erasmus Office will seek the Turkish National Agency’s advice and approval on the matter. If Turkish National Agency approves the situation as “Force Majeure”, then Erasmus Office will inform the student and the student will be able to return home before the end of the mobility period. The student will only receive the grant for valid days of mobility. If the student returns home without getting in touch with Erasmus Office first, then the mobility will be considered as invalid and the student will be asked to return the initial grant back to Altınbaş University.
Zero Grant Students

Students are able to participate in Erasmus+ World Study program without receiving a grant. However, it should be noted that the students have to go through the same application & selection procedures and also submit the required documents (before-during-after mobility) 

Erasmus Disability Grant
  • Additional grants are available for students with disabilities and health conditions wishing to participate in an Erasmus+ placement and where participation would not be possible without extra financial support.
  • The allowance is offered when disabilities or health conditions lead to additional mobility costs, which exceed the maximum grant allocations allowed, and which cannot be recovered from other sources. The grant covers approved actual costs.
  • Applications for the Erasmus Disability Grant must be submitted to Erasmus office prior to the start of the mobility.
  • Student’s application must include a statement from a doctor or other authority confirming the disability or health condition, its severity, the impact on the Erasmus+ mobility, additional requirements and additional costs to be met. A detailed estimate of costs is required.
  • The application should provide information on any other sources of financial support that the student receives and why this is insufficient to cover extra costs.
  • If you have any questions please send an e-mail to erasmus@altinbas.edu.tr
Faculty CoordinatorsAcademic Unit E-mail
Hülya ŞahinerGraphic Design hulya.sahiner@altinbas.edu.tr
Arda İbikoğlu Sociology arda.ibikoglu@altinbas.edu.tr
Serdar AyMechanical Engineering serdar.ay@altinbas.edu.tr
Aykut Erkal Civil Engineering aykut.erkal@altinbas.edu.tr
Merih KasapInterior Architecture and Environmental Design merih.kasap@altinbas.edu.tr
Ersin EmbelInternational Relations ersin.embel@altinbas.edu.tr
Başak Bıyıkoğlu Faculty of Dentistry basak.biyikoglu@altinbas.edu.tr
Berna Ekal Şimşek Social Services berna.ekal@altinbas.edu.tr
Burak Emre GürsoyPsychology burak.gursoy@altinbas.edu.tr
Yiğit ÇetinArchitecture yigit.cetin@altinbas.edu.tr
Cüneyt Gök Radio, Television ve Cinema cuneyt.gok@altinbas.edu.tr
Eylem Akdeniz GökerPolitical Science and Public Administration eylem.akdeniz@altinbas.edu.tr
Gülçin Büyükdöğerli Vocational School of Health Services gulcin.buyukdogerli@altinbas.edu.tr
Arzu Temizyürek Faculty of Medicine arzu.temizyurek@altinbas.edu.tr
Hakan Kaygusuz Basic Sciences hakan.kaygusuz@altinbas.edu.tr
Özlem Özarslan Saydar International Trade and Finance ozlem.saydar@altinbas.edu.tr
Engin SansarcıIndustrial Engineering engin.sansarci@altinbas.edu.tr
Meliha Sermin Paksoy KüçükFaculty of Law sermin.paksoy@altinbas.edu.tr
Gül Esin Delipınar International Logistics Management gul.delipinar@altinbas.edu.tr
Murad Canbulut Business Administration murad.canbulut@altinbas.edu.tr
Emir Kaan CengizManagement Information Systems kaan.cengiz@altinbas.edu.tr
Nevzat Barış VardarEconomics nevzat.vardar@altinbas.edu.tr
Nihan Akdemir Fashion and Textile Design nihan.akdemir@altinbas.edu.tr
Hülya Şahiner Painting - Plastic Arts hulya.sahiner@altinbas.edu.tr
Oğuz Ata Software Engineering oguz.ata@altinbas.edu.tr
Merve Yavuz DuzgunGastronomy and Culinary Arts merve.duzgun@altinbas.edu.tr
Özgül Özkoç Health Management ozgul.ozkoc@altinbas.edu.tr
Sefer Kurnaz Computer Engineering sefer.kurnaz@altinbas.edu.tr
Hakan AKTUĞJewelry Design hakan.aktug@altinbas.edu.tr
Yasemin Yücel Yücel Faculty of Pharmacy yasemin.yucel@altinbas.edu.tr
Mesut ÇevikElectric-Electronic Engineering mesut.cevik@altinbas.edu.tr
Institute of Graduate Studies
Hakan KoyuncuInstitute Academic Coordinator hakan.koyuncu@altinbas.edu.tr
Ersin EmbelInternational Relations ersin.embel@altinbas.edu.tr
Sepanta NaimiCivil Engineering mohsen.seyedi@altinbas.edu.tr
Demet Çağıl Ayvalıoğlu Aesthetic Dentistry demet.cagil@altinbas.edu.tr
Pelin Acar Ulutaş Orthodontics pelin.ulutas@altinbas.edu.tr
Nilay AksoyHealthcare Management nilay.aksoy@altinbas.edu.tr
İpek ÇoruhluHistology ipek.coruhlu@altinbas.edu.tr
Genada Sinani Pharmaceutical Sciences genada.sinani@altinbas.edu.tr
Süleyman Baştürk Mechanical Engineering suleyman.basturk@altinbas.edu.tr
Abdullahi Abdu İbrahim Electric-Computer Engineering abdullahi.ibrahim@altinbas.edu.tr
Oğuz Ata Information Technologies oguz.ata@altinbas.edu.tr
Can UzunArchitecture can.uzun@altinbas.edu.tr
Murad CanbulutBusiness Administrationmurad.canbulut@altinbas.edu.tr
Eylem Akdeniz Göker Political Science and International Relations eylem.akdeniz@altinbas.edu.tr
Sinan OdabaşıPublic Lawsinan.odabasi@altinbas.edu.tr
Sinan OdabaşıCivil Lawsinan.odabasi@altinbas.edu.tr
Raife Yaşar EyilerPlastic Artsraife.eyiler@altinbas.edu.tr
Şebnem Garip UstaogluBiomedical Sciencessebnem.garip@altinbas.edu.tr
İlayda DemircioğluPeriodontologyilayda.demircioglu1@altinbas.edu.tr
Demet Çağıl AyvalıoğluAesthetic Dentistrydemet.cagil@altinbas.edu.tr
Aliye Tuğçe Tanyeri GürcanPediatric Dentistrytugce.gurcan@altinbas.edu.tr
Fatih YiğitIndustrial Engineeringfatih.yigit@altinbas.edu.tr
Yasin KütükEconomicsyasin.kutuk@altinbas.edu.tr
Burak Emre GürsoyPsychologyburak.gursoy@altinbas.edu.tr
Abdu İbrahimData Analyticsabdullahi.ibrahim@altinbas.edu.tr
Demet Çağıl AyvalıoğluProsthetic Dentistrydemet.cagil@altinbas.edu.tr
Sinan OdabaşıInternational Taxationsinan.odabasi@altinbas.edu.tr
Murad CanbulutStrategic Marketing and Brand Managementmurad.canbulut@altinbas.edu.tr
School of Foreign Languages
Deniz Emrah BaykalSchool of Foreign Languages deniz.baykal@altinbas.edu.tr
Your Content Goes Here

After you are selected please note that you will be expected to submit documents below to Erasmus Office.

  • Learning Agreement for Study: Students have to fill in all the parts of the Learning Agreement electronically. Hand-written Learning Agreement will not be accepted by Erasmus Office. Students are asked to fill in the Learning Agreement and sign it. Students should also get the signature of the host university’s representative, Altınbaş University Departmental Erasmus Coordinator. Electronically filled out and fully signed LA should be submitted to Erasmus Office.
  • Letter of acceptance: You are asked to submit the “Letter of Acceptance” when you receive it from the host university.
  • Recognition Sheet Before Mobility: Similar to the Learning Agreement, you are asked the fill out the Recognition Sheet in coordination with your Departmental Erasmus Coordinator. The participant is required to submit the approved & signed form to Erasmus Office.
  • Insurance Coverage: Students are required to have international insurance coverage for the duration of their mobility and submit the proving paperwork to Erasmus Office . The following coverage is suggested:
    • Health insurance coverage: Usually basic coverage is provided by the national health insurance of the participant as well during his/her stay in another EU country through the European Health Insurance Card. However, the coverage of the European Health Insurance Card or private insurance may not be sufficient, especially in the case of repatriation and specific medical intervention. In that case, complimentary private insurance might be useful. It is the responsibility of the sending institution of the student to ensure that the participant is aware of health insurance issues.
  • Online Linguistic Support (OLS): Once students complete above-mentioned documents, they will be assigned an online language test via e-mail by Erasmus Office. This test has to be completed within the timeline provided. If it is not completed on time, sanctions mentioned in the grant agreement will be implemented.
  • Grant Agreement: Once the student completes and submits all the documents to the Erasmus Office, a draft version of the Grant Agreement is shared with the student by the Erasmus Office. The student is obliged to fill in necessary places (i.e. bank account details, etc.), sign each page of the agreement, and sign the signatory part of two copies of the agreement. The student is then asked to submit 2 signed copies to Erasmus office.
  • Confirmation of Stay (Before): After arrival to host institution, student must get signature from the host institution and send this document to via e-mail our Erasmus Office. This is important document for confirmation of arrival.
During Mobility

Documents to be submitted by student upon arrival at the host university:

Learning Agreement: If the student wants to make a change on the Learning agreement, “During” part of the LA should be filled out electronically. The revised agreement should be signed by the host university’s representative, Departmental Erasmus Coordinator and Altınbaş University Erasmus Institutional Coordinator. This copy should be submitted to the Erasmus Office via e-mail.

After Mobility

Following the completion of the program, student has to take the following steps.

  • Certificate of Attendance: Before departure from host institution, student must get signature from the host institution, and submit the Certificate of Participation to Erasmus Office.
  • Fill online EU Survey: EU Survey is needed to be filled out online. Erasmus Office will be sending you the link of the survey through the Mobility Tool.
  • OLS: Students are required to complete the 2nd OLS test at the end of their mobility period.
  • Transcript: You are required to submit a copy of your transcript to Erasmus Office. Most of the time, partner universities send transcripts to Erasmus Office and then inform students. Students are required to collect the original copy of their transcript from Erasmus Office and take it to their faculties for transfer of courses with grades and credits.
  • Recognition Sheet After Mobility: Similar to the Learning Agreement, you are asked the fill out the Recognition Sheet in coordination with your Departmental Erasmus Coordinator. The participant is required to submit the approved & signed form to Erasmus Office
  • If you are participating in the program for one semester you are obliged to take 30 ECTS credits.
  •  If you are participating in the program for two semesters you are obliged to take 60 ECTS credits.
  •  After your mobility you have to transfer the courses taken at the partner university with their grades and credits (Full Recognition).
  • In order to receive the rest of the grant , minimum 2/3 of the total ECTS should be successfully completed. Success rate is also important to calculate deduction amount.
Success RateDeduction
%65-%50%5
%49-%25%10
%24-%5%15
%4-%0%20
  • To cancel your application, you need to submit the cancellation petition to Erasmus Office, by sending their petition in an e-mail to erasmus@altinbas.edu.tr You can find the template here

    It should be noted that students, who cancel their exchange after the “notice period” provided by Erasmus Office right after the announcement of placement results, would lose -10 points if they apply for Erasmus+ Program again in the future.