FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
Staff Mobility for Teaching Assignments (STA) is a field of activity that allows HEI teaching staff of a Turkish higher education institution (holding ECHE) to teach and carry joint academic/educational activities at a partner HEI (holding ECHE) in the program countries.
The receiving organisation must be a Programme Country HEI awarded with an ECHE and having signed an interinstitutional agreement with the sending Programme Country partner before the mobility takes place.
Bilateral agreement is required for academic staff exchange program.
STA is a daily basis activity and a grant payment is made for the lecture days. For this reason, in the Staff Mobility for Teaching Mobility Agreement a specific teaching program must be indicated on a daily-basis.
The purposes of STA may be summarized as follows:
- to provide teaching staff with opportunities for personal & professional development
- to share expertise in specialist areas within teacher education, to deepen mutual understanding of different European Education Systems and to raise the profile of the European Dimension in Education
- to allow students who are not able to participate in mobility to benefit from the knowledge and expertise of staff in other European institutions.
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
Not only academic but also administrative staff of a university with a Erasmus University Charter (EUC) can also benefit from the staff mobility training (STT) in an Erasmus partner university or in a business enterprise.
The Erasmus+ program offers administrative staff the opportunity to undertake a short training visit to a higher education institution or some other eligible enterprise/organization in Europe, with funding available for travel costs and subsistence. This activity supports the professional development of HEI staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods at a partner HEI, or another relevant organization i.e. an enterprise, workshop, or short-term assignments.
Staff mobility training (STT) includes three types of mobility:
- The mobility of university staff member going to an enterprise and vice versa: The purpose of this type of mobility is to provide opportunity for the training of the participants through the transmittal of knowledge and experience. The basic activities are; seminars, workshops, courses and conferences, practice education processes, short-term assignments etc.The requirement of a partnership agreement is not required in case of business enterprise mobilities.
- The mobility of the university executive and administrative staff going to another university: The purpose of this type of mobility is to provide opportunity for the participants to learn from another institution’s experience and good implementations and to improve required talents for his/her current assignments. The basic activities are study visits, short term assignments and on the job training programs.
- The mobility of academic staff going to another higher education institution to have training: Training periods can have a duration of 2 days – 2 months. Financial support is available for the academic staff to spend teaching periods abroad and for the university staff to have training at a university (there is no need for an Erasmus+ agreement between METU and the university; however the university must have an Erasmus University Charter) or at a business enterprise. Apart from the regular trainings, courses, internships are eligible (except for conferences and congresses).
STT is a full time activity and a grant payment is made for full-time training days. For this reason, in the Staff Mobility for Training Mobility Agreement a specific training program must be indicated on a daily-basis.
Teaching periods
Teaching periods can have a duration of 2 days – 2 months, on condition of minimum 8 lecture hours per week. If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week (e.g. since it is compulsory to carry minimum 8 hours of teaching per week, this should be minimum 16 hours for a two weeks-activity).
If the teaching activity lasts less than 2 days or the teaching hours are less than the minimum requirement, the activity is considered as void and the grant payment is not made for the related activity, unless there is a force majeure.
Training periods (job shadowing, workshops, etc.)
Training periods can have a duration of 2 days – 2 months. If the mobility stated on the participation certificate is less than 2 days, the mobility is accepted as invalid and the participant is required to return the Erasmus grant, unless there is a force majeure.
FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
To be able to participate in this mobility program, your Department/School/Faculty/Institute must have a valid Erasmus+ Faculty exchange agreement with the partner institution you intend to visit. The current list of our partners is provided in list.
If you wish to visit an institution that is not yet our partner, we urge you to contact the Erasmus Office (erasmus@altinbas.edu.tr ) to initiate the procedure for signing a new agreement before we announce to mobility applications. Please note that an institution must have an Erasmus Charter to be able to take part in this mobility.
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
Erasmus agreement is not required for administrative staff exchange program. Therefore, administrative staff members can identify the institution before the application procedure.
Who is Eligible to Apply?
Faculty/ Administrative staff members who are employees of Altınbaş University can participate the mobility.
Application Documents
FACULTY EXCHANGE: STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)
- You may review the relavant application link in the annoucement page click here.
- Invitation Letter from the host institution
- Mobility Agreement – Teaching signed by the participant and the host institution
- Special Needs Statement (if applicable)
- Documentation proving the status of being a Spouse and/or Children of martyr people , and/or veteran staff members (if applicable)
- Language Certificate
- YÖKDİL, E-YÖKDİL, E-YDS, YDS, TOEFL or Diploma which proving that graduated from the 100% English department. Minimum score should be B2 level of English.
- The staff member who studied at English taught university can present a copy of her/his diploma.
STAFF EXCHANGE: STAFF MOBILITY FOR TRAINING (STT)
- You may review the relavant application link in the annoucement page click here.
- Invitation Letter from the host institution
- Mobility Agreement – Training signed by the participant and the host institution
- Special Needs Statement (if applicable)
- Documentation proving the status of being a Spouse and/or Children of martyr people , and/or veteran staff members (if applicable)
- Language Certificate
- YÖKDİL, YDS, TOEFL or Diploma which proving that graduated from the 100% English department. Minimum score should be B2 level of English.
- The staff member who studied at English taught university can present a copy of her/his diploma.
Applications are received more than once a year for the following academic year. The instructions about the applications for the following year are announced on our website click here.
Application Method
The Turkish National Agency announced that the application and evaluation of Erasmus+ Staff Exchange mobility will be carried out through the portal. You will be able to log in to the portal with your e-government login information. https://turnaportal.ua.gov.tr/giris
Since the application process will only be carried out through the National Agency’s online portal, all application documents must be uploaded to the relevant section of the application portal. Application documents will not be physically delivered to the Office. The listed application documents must be uploaded to the required field. The applications of the candidates who upload the application documents incompletely will not be accepted.
Selection Criteria
Selection criteria for teaching mobility to be announce later.
Announcement of Results
Erasmus Office sends an e-mail announcement for the placement results and Selection & Placement list is also shared via website.
Financial support is available for the academic staff members to spend teaching periods abroad and for the administrative staff to have training at an institution or university.
The number of grantees is determined by the National Agency in accordance with the grant allocated to Altınbai University for the year.
Grants are paid to staff members in two installments. 80% of the total grant (daily grant & travel grant) is paid before departure in 30-45 days following the submission of before mobility documents to, and the remaining 20% is paid after the staff member submits all required after mobility documents, depending on the mobility duration as verified by the Certificate of participation. Payments are made in Euros, which requires a Euro bank account in Denizbank
Daily Grant Amount
Erasmus+ Staff mobility program provides daily stipend to staff members based on the table below.Altınbaş University holds the right to determine the maximum duration for grant payment. Grant payments are made in Euro without being subjected to tax cuts.
Staff members may be eligible to receive an Erasmus+ grant for a max. of 5 working days + travel grant. However, the number of days to be awarded may be limited to 2 days due to budget.
Travel support is provided according to the distance between Istanbul and the city of the host university (varies between 20€-1500€). Distances can be calculated with the Distance Calculator tool of the EU Commission, which indicates the maximum amount of payment for travel.
Please note that Erasmus+ Grant may not cover all your expenses during your mobility. Participants are responsible for all other incurred expenses.
| Country Group | Host Country | Grant Amount Per Day (Euro) |
| 1. Group Program Countries | Denmark, Ireland, Sweden, Finland, Iceland, Lichtenstein, Luxembourg, Norway | 162 |
| 2. Group Program Countries | Germany, Austria, Belgium, France, Italy, Cyprus, Greece, The Netherlands, Spain, Malta, Portugal | 144 |
| 3. Group Program Countries | Bulgaria, Latvia, Macedonia, Slovakia, Czech Republic, Poland, Romania, Estonia, Croatia, Lithuania, Slovenia, Hungary | 126 |
For staff mobility activities lasting more than 14 days; %70 of the above-mentioned amounts must be taken into consideration as daily grant after day 15 and more.
Any grant cannot be paid for the days without an activity or being certified.
Travel Grant
Travel grant must be calculated via distance calculator according to the table below. The grant amount is for a round trip and cannot be multiplied. Connecting flights are subjected to the same procedure.
| Travel Distances | Amount (€) |
| Between 10-99 km | € 20.00 |
| Between 100-499 km | € 180.00 |
| Between 500-1999km | € 275.00 |
| Between 2000-2999 km | € 360.00 |
| Between 3000-3999 km | € 530.00 |
| Between 4000- 7999 km | € 820.00 |
| 8000km and more | € 1,500.00 |
Grant Deduction
- If the participant does not complete the required after mobility documents in line with the terms of the agreement, 20% of the grant based on total duration of mobility shall be deducted.
- If the participant does not submit the approved certificate of participation which is the proof for fulfillment of the mobility, the grant that has been paid before shall be refunded by the participant.
- If the participant does not complete the online final report after mobility, 5% of the grant based on total duration of mobility shall be deducted.
- If a participant fails to submit and complete all the required paperwork to Altınbaş University on time, the participant will be obliged to pay the grant received (80%) back to Altınbaş University.
- If the participant does not complete the min. duration of mobility (2 days) and return home country without any force majeure reason, the mobility activity will be considered void and the participant will be asked to return the initial grant (80%). If there is a force majeure situation, the participant has to inform Erasmus Office before returning to home country and wait for Erasmus Office’s confirmation. In such cases, the participant is only paid for the actual duration of stay and may be asked to return a part of the initial grant.
Erasmus Staff Mobility Without Grant (Zero Grant)
It is possible to participate in Erasmus staff mobility programme without grant. Those staff who would like to participate in the programme without grant need to make application and their applications need to be evaluated as the others. Those participants with zero grant have to fulfill rights and obligations of the program.
Erasmus Disability Grant
- Additional grants are available for participants with disabilities, where participation would not be possible without extra financial support.
- The allowance is offered when disabilities or health conditions lead to additional mobility costs, which exceed the maximum grant allocations allowed, and which cannot be recovered from other sources. The grant covers approved actual costs.
- Applications for the Erasmus Disability Grant must be submitted to Erasmus Office prior to the start of the mobility.
- Participant’s application must include a statement from a doctor or other authority confirming the disability or health condition, its severity, the impact on the Erasmus+ mobility, additional requirements and additional costs to be met. A detailed estimate of costs is required.
- The application should provide information on any other sources of financial support that the participant receives and why this is insufficient to cover extra costs.
- If you have any questions please send an e-mail to erasmus@altinbas.edu.tr
The participant is required to submit the following documents to Erasmus Office before the mobility takes place.
Academic Staff (Teaching Activity)
- Invitation Letter: Invitation Letter is submitted during the application phase (signed and stamped by the receiving institution)
- Teaching Agreement (Detailed teaching plan should be indicated): Teaching Agreement is submitted during the application phase. However, if there is any change in the plan, then an updated version of the agreement has to be submitted to Erasmus Office. (confirmed by parties)
- Grant Agreement: The marked sections of the grant agreement will be filled in.
- Euro Account at Denizbank
- Copy of Passport ID Page
- Visa Document (if necessary)
Administrative Staff (Training Activity)
- Invitation Letter: Invitation Letter is submitted during the application phase (signed and stamped by the receiving institution)
- Training Agreement (Detailed traning plan should be indicated): Traning Agreement is submitted during the application phase. However, if there is any change in the plan, then an updated version of the agreement has to be submitted to Erasmus Office. (confirmed by parties)
- Grant Agreement (Europe): The marked sections of the grant agreement will be filled in.
- Euro Account at Denizbank
- Copy of Passport ID Page
- Visa Document (if necessary)
The participant is required to submit the following documents to Erasmus Office after the mobility takes place.
Academic Staff (Teaching Activity)
- Certificate of Attendance: Has to be signed by the representative at the host institution.
- Copy of the boarding pass/ passport pages/plane tickets that shows the entry & exit to host country
- EU survey: the participant will receive an automatic message from European Commission’s system and the survey has to be filled out by the participant.
- Staff Mobility Feedback Form (Optional)
Administrative Staff (Training Activity)
- Certificate of Attendance: Has to be signed by the representative at the host institution.
- Copy of the boarding pass/ passport pages/plane tickets that shows the entry & exit to host country
- EU survey: the participant will receive an automatic message from European Commission’s system and the survey has to be filled out by the participant.
- Staff Mobility Feedback Form (Optional)
To cancel your application after submitting the Commitment Letter, you need to submit the cancellation petition to Erasmus Office.
It should be noted that participants, who cancel their exchange after the “notice period” provided by Erasmus Office right after the announcement of selection results, would lose -10 points if they apply for Erasmus+ Program again in the future.
Many higher education institutions organize International Staff Weeks with a specific theme and participant profile every year.
If you are interested in those events or trainings, you can check this website and make your internal application to our Office when we have an open call for Erasmus+ Staff Exchange
